The Project Manager

Family Office Services

What is a Project Manager?

A Project Manager within a family office is responsible for carrying complex initiatives from planning through completion. The role provides structured oversight across timelines, budgets, vendors, and moving parts - ensuring that projects advance with discipline and are delivered as intended.

In many family office environments, Project Managers operate between the estate and the office, particularly those with construction or development backgrounds. They oversee renovations, capital improvements, property transitions, and large scale infrastructure projects while coordinating closely with architects, contractors, and internal leadership.

Project management also extends beyond construction. Significant events, from estate gatherings to philanthropic functions and private engagements, require the same rigor: contracts negotiated, logistics secured, vendors aligned, and details managed in real time.

The position is both strategic and practical. Strong Project Managers are visible and present; comfortable in meetings, on job sites, and on the ground when execution is underway. They bring steady oversight to complex undertakings, ensuring that plans move forward, obstacles are addressed early, and the final result reflects the standard expected.

Those interested in the services of a Project Manager, may also like to explore the role of the Estate Manager or the Chief of Staff.

To learn more about working with a Project Manager, or to begin the placement process, we invite you to connect for a consultation.

Questions and Answers

  • A Project Manager is responsible for defined initiatives with a clear beginning and end. A Chief of Staff operates at a strategic level across leadership priorities, and an Estate Manager specifically oversees the ongoing function of a specific property.

    The Project Manager, by contrast, is brought in to execute a specific undertaking; organizing vendors, timelines, budgets, and on the ground activity until the project is fully delivered.

  • In mature family office environments, project management is an ongoing function rather than an occasional need.

    Many employ full time Project Managers to oversee a continuous pipeline of renovations, capital improvements, transitions, and major initiatives.

  • Projects may include estate renovations, new builds, technology upgrades, property acquisitions or transitions, large scale maintenance initiatives, and significant private or philanthropic events.

    Any undertaking with multiple stakeholders, timelines, and moving parts may fall under their oversight.

  • Yes. The position requires independent judgment, financial awareness, and the authority to coordinate external professionals. Project Managers are trusted to protect budgets, enforce timelines, and ensure that execution aligns with leadership expectations.

At The Grocery Store, The Anti-Agency, the process begins with a brief conversation to understand the scope of oversight required. From there, the role is defined with precision and a discreet search is conducted to identify candidates

How to Hire a Project Manager.

The Grocery Store places Project Managers across major residential, metropolitan, and resort destinations:

  • Southern California, Los Angeles, Malibu, Santa Barbara, Newport Beach, and surrounding communities

  • Northern California, San Francisco, Atherton, Palo Alto, Woodside, and the greater Bay Area

  • Florida, Miami, Palm Beach, Boca Raton, and neighboring coastal areas

  • New York City and New York State, the Upper East Side, Upper West Side, SoHo, TriBeCa, Chelsea, Brooklyn, the Hamptons, and the greater Tri-State area

  • Connecticut and nearby regions, Greenwich, Stamford, Westchester, and surrounding communities

  • New England, Boston and surrounding areas of Massachusetts, as well as Nantucket and Martha’s Vineyard

  • The Midwest, Chicago and surrounding areas

  • Washington, D.C. metropolitan area, Maryland and Virginia

  • Texas, Houston, Austin, Dallas, and other major cities

  • The Pacific Northwest, Seattle and Portland

  • Resort destinations, Aspen, Colorado, and Jackson Hole, Wyoming

  • The Hawaiian Islands, Honolulu, Maui, and the North Shore

  • Nationwide, with select international placements

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